Scioto County Commissioners' Clerk

*Job Description: Clerk – Commissioners Office* *Status: Un-Classified* *Hours: Full-time.
Typical M-F 8:00 am-4:30 pm* *Possible Training Travel.
* *Rate of Pay: $ Negotiable* *Reports To: Scioto County Commissioners* *Performance Review: 90 Days, thereafter annually.
* *Position summary:* Under the direction of the Scioto County Commissioners, this position performs administrative duties on behalf of the Board of Commissioners, takes minutes of meetings, completes Board correspondence, updates and maintains board records, arranges appointments as a result of Board action; acts as a liaison person for the Board and with other agencies, general public and subordinates.
Communicates decisions and directives of the Board; duties outlined in Sections 305.
10 and 305.
11 of the Ohio Revised Code.
*Job Responsibilities and Duties include but may perform other duties as assigned.
* * Performs research and maintains records for the Scioto County Commissioners Board * Researches and analyzes materials; prepares reports and provides information to aid Board in decision making.
* Assists Board in development of new programs.
* Maintains records (i.
e.
insurance, motor vehicle licenses, appropriations, transfers).
* Prepares the annual budget for Board approval; prepares worksheets; compiles necessary information; compiles past appropriation measures, compiles expenditure requests for next year; records expenditure requests for adoption by the Board.
* Prepares payroll for Commissioners and Commissioners employees.
* Maintains all personnel records for all commissioner employees.
* Answers routine telephone inquiries from and contacts with local officials and general public.
* Helps resolve inquiries, sometimes negative, from citizens.
* Operates office equipment including computer, calculator, fax machine, copier and scanner.
* Composes and types routine business letters and various reports.
* Takes dictation, transcribes notes and types from notes.
* Records all appointments in the appointment calendar.
* Prepares the 4-year comparison annually and EEO-4 report semi-annually.
* Acts as Secretary for Records Commission and manages annual auction at Engineer’s garage.
* Schedules bid openings, public viewings and hearings.
* Maintains the Commissioner Journals detailing all records of meetings.
* Composes various resolutions.
* Invoices for outstanding debts.
* Must display a positive and cooperative attitude with all other staff, departments, and agencies.
* Will have the ability to carry out duties reliably and predictably.
* Will have all job-related meetings, vacations, conferences, training and/or appointments approved by the appointing authority (Commissioners)prior to confirmation, according to department policy.
The above list is not an exhaustive list of job duties and employee should be prepared to be flexible and execute on all job duties as assigned.
*Necessary Knowledge, Skills and Ability.
* Thorough knowledge of budgeting, forecasting and projecting expenditures within the County operations, maintaining systematic records for financial transactions, developing and controlling direct operations and responsibility for directing, implementing and monitoring specific activities.
Knowledge of work policies and procedures and evaluations of employees assigned to the Commissioner’s office.
Knowledge of human relations and ways to establish and project a positive public image.
Knowledge of organization and direction of office operations at the clerical and administrative support level involving supervisory responsibility for the office staff.
Knowledge of the normal operating procedures in the Commissioner’s office, organization and operation of local, regional, state or federal government activity and business operations of County government.
Ability to offer advice and counseling based upon collection and analysis of data.
Ability to deal with problems involving several variables in a familiar context.
Ability to understand systems of bookkeeping, understand business administration, collect data and draw valid conclusions and interpret extensive variety of technical materials in books, journals and manuals.
Ability to maintain systematic records of financial transactions in ledger form.
Skills in preparing typed copy from notes or dictation; operating computer with speed and accuracy, equipment operation (i.
e.
Computer, fax machine, copier, calculator) Ability to carry out detailed but basic written or verbal instruction; deal with problems involving several variables, in familiar context, understand system of bookkeeping used in the office, read, copy, and record figures accurately; add, subtract, multiply and divide whole numbers; transcribe dictation; make appointments and screen mail; maintain accurate records, write routine business letters reflecting standard procedures.
Ability to arrange items in numerical and alphabetical order, work alone on most tasks; answer routine telephone inquiries from the public; handle sensitive confidential information from officials and the public, resolve complaints from citizens and government officials.
Ability to establish a friendly atmosphere with the public and as a supervisor of the work unit.
Ability to demonstrate dexterity in use of office equipment.
Must meet legal deadlines imposed by both state and federal government.
Must be accurate in budgeting, reporting and transcribing the minutes.
Errors could result in serious legal and economic consequences for the Board of Commissioners.
*Education and/or Training* Must have professional experience in bookkeeping, office management and/or supervision.
Must be familiar with employee training, development, public relations, typing and speech.
A combination of professional experience and a degree in accounting and/or business administration is preferred.
*Physical Requirements:* The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to sit, use hands, finger, grasp, handle, or feel; reach with hands, and arms, and talk or hear.
The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch, or crawl.
Some lifting required.
Lifting, moving, pushing, or pulling up to 10 lbs.
does not generally occur.
Specific vision abilities required by this job include close vision, color vision, depth perception, distance vision and ability to adjust focus.
Use of hands, wrist, and fingers are primarily for computer and writing skills.
Job Type: Full-time Benefits: * Dental insurance * Health insurance * Life insurance * Paid time off * Retirement plan * Vision insurance Schedule: * 8 hour shift * Monday to Friday Experience: * Management: 5 years (Preferred) Work Location: In person