Responsibilities:
- Carries out duties of receptionist for the Scioto County Commissioners Office.
- Answers routine telephone inquiries from and contacts with local officials and general public.
- Helps resolve inquiries, sometimes negative from citizens.
- Operates office equipment including computer, calculator, fax machine, copier, and scanner
- Composes and types routing business letters and various reports.
- Process bills
-Types purchase orders, vouchers, transfers and appropriations.
-Calculates balance of appropriated amounts and considers transfers within the appropriations to determine funds available.
-Files all correspondence and reports
-Records payments on accounts in the ledger and writes up pay-ins.
-Takes dictation, transcribes notes and types from notes.
-Records appointments in the appointment calendar.
-Executes business of board meetings; writes up or dictates/types minutes in journal, posts minutes in the absence of the Clerk.
-Holds alternate meetings in absence of the Clerk.
-Must display a positive and cooperative attitude with all other staff, departments, and agencies.
-Will have the ability to carry out duties reliably and predictably.
-Will have all job related meetings, vacations, conferences, training and/or appointments approved by the appointing authority prior to confirmation, according to department policy.
The above list is not an exhaustive list of job duties and employee should be prepared to be flexible and execute on all job duties as assigned.
Qualifications:
- Considerable knowledge of maintaining systematic records of financial transactions in ledger form, establishing projecting, and sustaining acceptable public image, normal operating procedures in the Commissioners Office usually relating to clerical or support operation; electronic data processing, utilizing computer software.
- Skills in preparing typed copy from notes or dictation, operating computer with speed and accuracy, equipment operation (i.
e.
Computer, Fax Machine, Copier, Calculator)
- Ability to carry out detailed but basic written or verbal instruction; deal with problems involving several variables, in familiar context, understand system of bookkeeping used in the office, read, copy and record figures accurately; add, subtract, multiply and divide whole numbers; transcribe dictation; make appointments and screen mail; maintain accurate records, write routing business letters reflecting standard procedures.
- Ability to arrange items in numerical and alphabetical order, work alone on most tasks; answer routing telephone inquiries from the public; handle sensitive and confidential from the public, resolve complaints from citizens and government officials.
Physical Requirements:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing duties of this position, the employee is regularly required to sit, use hands, finger, grasp, handle, or feel; reach with hands, and arms, and talk or hear.
The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch, or crawl.
Some lifting required.
Lifting, moving, pushing, or pulling up to 10 lbs.
does not generally occur.
Specific vision abilities required by this job include close vision, color vision, depth perception, distance vision and ability to adjust focus.
Use of hands, wrist, and fingers are primarily for computer writing skills.
Job Type: Full-time
Pay: $18.
00 - $24.
00 per hour
Expected hours: 40 per week
Benefits:
* Bereavement leave
* Dental insurance
* Employee assistance program
* Health insurance
* Life insurance
* Paid jury duty
* Paid time off
* Parental leave
* Retirement plan
* Vision insurance
* Wellness program
Schedule:
* 8 hour shift
* Monday to Friday
Work Location: In person
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