Position Summary
To provide confidential, professional administrative support to the On-Premise Sales team so the company can meet sales and profitability goals.
Essential Functions
• Reviews, shares, and utilizes Power BI reports for the On-Premise Sales team; ensures reports are accurate; maintains electronic file copies of all On-Premise customer contracts.
• Processes invoices for payment.
• Responds to phone calls and emails from new or potential external customers; gathers information and enters data into CEM database for response and follow-up.
• Prepares, processes, and mails all pricing letters for On-Premise customers.
• Performs general clerical duties for On-Premise Sales Team (e.
g.
filing; faxing; sorting and distributing mail, incoming correspondence, and faxes; answering telephone; schedule conference rooms; plan meetings; make travel arrangements).
• Creates and maintains RFP’s, Presentations, sales support materials for On-Premise department or team members as needed.
• Adheres to all company policies, standards, and procedures (e.
g.
OSHA and safety requirements, Federal/State/Local Laws).
• Communicates with other employees and customers regarding requests for information; Supervisors and Sales management team regarding any problems or issues (e.
g.
employee concerns, reporting issues).
• Tracks department, team vacation and personal days, completes time-off requests, daily, weekly, and monthly sales reports, volume reports, invoices, and other required paperwork according to established standards.
• Maintains confidentiality of financial information, pricing, customer information, employee addresses and phone numbers and other sensitive and confidential information.
• Works assigned schedule, exhibits regular and predictable attendance, and works overtime as needed to meet workload demands.
Performs other related duties as required.
• Processes monthly expenses utilizing Concur for self and assigned manager or supervisor as required.
Education Level
High School Graduate or General Education Degree (GED)
Experience
1-3 years of previous administrative support experience required
Computer Skills
Microsoft Office Suite, including Power BI, Teams; CEM Database, VIP
Additional Requirements
Knowledge of beverage industry; On-Premise sales environment.
Skilled in internal and external customer service.
Ability to: work quickly, efficiently, and independently; multi-task; be detail oriented; meet deadlines in a pressured situation; communicate effectively with customers and other employees and develop good working relationships; adapt to change; solve problems; operate a computer, copier, printer, fax machine; problem solve; read and write; perform basic math functions (e.
g.
addition, subtraction).
Other functions, skills and abilities may also apply.
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